UWA Staff

Online content

The UWA staff site provides easy access to information for new and current staff. This includes procedures and planning, Human Resources, the induction process, Financial Services, Research and Teaching and Learning, as well as details of facilities, parking and transport information, and all about UWA’s social side.

The University uses these publications as a reference to maintain style on the University website:

  1. Guide to Written Style for Official University Publications
  2. Australian Government Style Manual for Authors, Editors and Printers
  3. Macquarie Dictionary (where there are optional spellings, the first spelling is used)

As a web author at UWA you should ensure that your content is up-to-date, accurate and consistent in terms of style and spelling. Your content should also be written with a your audiences in mind.

Keeping information up-to-date

To ensure content remains current, the website's content management system (CMS) sets dates for review. Content editors get an email when the review date is reached. Editors must review those pages and republish, even if no changes are required.

Other information may need changing between review dates. For example, new staff, new programs.

Consider putting information that is date specific, such as a public lecture, into news or event sections rather than giving it a web page of its own, as it dates.

PDF, Word and other non-HTML documents

According to the Australian Human Rights and Equal Opportunity Commission:

…organisations that publish documents only in PDF risk complaint under the [Disability Discrimination Act 1992] unless they make the content available in at least one additional format and in a manner that incorporates principles of accessible document design. Additional formats should be published simultaneously with the PDF version, and at least one such format should be downloadable as a single document if the PDF version is available as a single download.

Therefore, on the University's website:

  • HTML is always the preferred format.
  • PDF is permitted only if an alternative format is made available.
  • RTF is the preferred alternative to PDF, but Microsoft Word (.doc) is acceptable.
  • Office Open XML (.docx) is not acceptable and should be converted to RTF, or the older Microsoft Word (.doc) format.

The University's content management system will automatically display the types and sizes of embedded files in brackets alongside the name of the file. For example, [RTF File, 87.5 kb].

Content accuracy

Your content should be accurate and consistent with content on other UWA websites without duplicating information available, or better served, elsewhere. Check the list of authoritative sources to see which information you should be linking to or nesting instead of providing.

Before making your content live, you should:

  • Ensure that content is proof-read by a person other than the author.
  • Check all page elements in order to avoid overlooking errors.
  • Run a spell-checker on all content with the tool set to English (Australia).