UWA Staff

Abbreviations and contractions

The UWA staff site provides easy access to information for new and current staff. This includes procedures and planning, Human Resources, the induction process, Financial Services, Research and Teaching and Learning, as well as details of facilities, parking and transport information, and all about UWA’s social side.

Web style

Avoid using abbreviations on websites.

Latin abbreviations

  • use 'for example' rather than e.g.
  • use 'that is' rather than i.e.

Abbreviations in common use

Abbreviations and initialisms that are in common use can be used on the website:

  • DVD, PC, IQ
  • TAFE, Anzac, Qantas, sonar

Conversational style

I'll, you'll and we'll are acceptable in less formal web pages addressing current and future students.

 

Written style guide

 

Usage of Academic Titles

The general rule for abbreviations is that truncated words end with a full stop but contractions (when the last letter of the word ends the abbreviation) do not.

ed. (editor) eds (editors) edn (edition)
etc. Rev. hr
Dr Mrs Ltd

Exceptions include metric measures, electronic file sizes, time and the shortened form of number (numero):

kg cm mm
KB MB TB
6am 10pm  
no.    

Full stops are omitted in acronyms:

WA ACT
UWA ANU

Full stops are included and italics used when referring to awarding institutions in staff qualifications (following the style of the Commonwealth Universities Yearbook):

W.Aust.
A.N.U.

In running text, do not abbreviate Professor (Prof) or University (Uni). The abbreviation 'UWA' is acceptable in some documents, including web pages, but 'the University' or 'this institution' is preferable in official documents.

Names of places and organisations should be listed in full initially. An acronym or shortened name can be used for subsequent references.

Days and months

Days and months are abbreviated with no full stops. These abbreviations should only be used when space is limited such as in tables or in the right-hand column of the website:

Mon, Tues, Wed, Thurs, Fri, Sat, Sun
Jan, Feb, Mar, Apr, May, June, July, Aug, Sept, Oct, Nov, Dec

Ampersand

The ampersand (&) is not to be used as a contraction for the word 'and' in any document (except in tables or charts due to space constraints) and never as part of faculty or school name:

Faculty of Architecture, Landscape and Visual Arts
not
Faculty of Architecture, Landscape & Visual Arts

Latin abbreviations

Avoid the use of abbreviations. Where space is limited in print publications, they can be used within parentheses.

He has travelled widely throughout the world. For example, he spent last year in Africa and the Middle East.
This model comes in many colours (e.g. red, blue, green, black) and with optional extras.

The following abbreviations are written in roman, not italic, type:

c.
circa, approximately; there is no space between the c. and the date
cf.
confer, compare
e.g.
exempli gratia, for example
et al.
et alii, and others; used for more than two authors of a book
etc.
et cetera, and so on
i.e.
id est, that is
NB.
nota bene, take careful note
PS.
postscriptum, postscript
viz.
videlicet, namely

Exception:

v
means 'versus' and is used in the short form and italicised only in law references. In normal sentences it is not abbreviated or italicised.

Avoid using abbreviations or acronyms on websites.